ALEiens Homebrew Club

Spreading the Joys of Home Brewing Throughout Philadelphia and the Universe!

Set-Up & Organize NHC


National Homebrewers Conference 2013


June 27-29, 2013


CLUB NIGHT Friday 6/28

-Plan to see ~2500 attendees during club night

-Set up is from 5-8pm

-Event is 8-11:30pm

-Breakdown is 11:30-12am

This year, we plan to see ~2500 attendees during Club Night.

  • Set up is from 5 pm – 8 pm.
  • Tear down is 11:30 pm – 12 am.
  • Ice is provided.
  • Participants have a 6 foot table space.
  • Please bring your own serving equipment, banners, costumes, tools, CO2, etc.
  • Cellar labels for your beer are required for any beer stored by the AHA Beer Services team. These should be available by June 1, 2013.


Plan your booth set up so that you’ll be able to finish within this timeframe and remember to give yourself time to grab some dinner. We suggest you “stage” your booth supplies outside the Grand Ballroom so that you can run in and start setting up as soon as possible. 

Club night ends at 11:30 PM on Friday. We know there will be a desire to run and drink beer in the hospitality suite, but PLEASE stay to clean up, take down and move out your entire booth when Club Night ends. It’s helpful to sign up a specific group of club members to be in charge of this. Now is a good time to organize a team who will be in charge of tear-down and in whose room the booth leftovers will be stored. We all need to be responsible for our booth’s deconstruction. All booth parts must be taken away by the club members who brought them in.

The AHA has set up a labeling system for kegs so that the cellar crew knows where and when to deliver your kegs. We will update everyone on this detail as we get closer to the event.

Store bottles in your cooler in your room so that you can regulate the ice needed. Only kegs will be stored by the cellar crew. 

Remember it’s not easy to just run to the store if you’ve forgotten something. Bring a tool box with any items you may need for kegs, jockey box set-up, booth decorations, etc. Along with booth decorations you should consider a sign advertising the name & town/state of your club and an easy to read list of the beers/meads you’ll be serving. Consider that people waiting in line for your beer will cover up any signs that are lower than body height. You may find it helpful to make out a list of items to bring, such as, kegs, bottles, bottle opener, jockey box, hoses, gas, hand-truck, beer list, markers, snacks, snack serving needs, sanitizer, drip tray, water, duct tape, hedgehog, tools, regulators, replacement parts, wrenches, towels for spillage, etc. 
Approximately 10' x10'
*WE NEED A DEDICATED CREW TO HELP SET UP & BREAK DOWN THE BOOTH BEFORE AND AFTER THE FEST.  Everything HAS to be removed at the end of the night, even the kegs!  We'll need trucks to stores these in, park in a garage, or take home?  Maybe someone who isn't attending the conference?


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Comment by Jeffrey Lewis on April 11, 2013 at 6:57pm

As I mentioned, I'm be there and help assuming I have to work due to a new job.  I'll give you as much warning as I can.

Comment by Natalie DeChico on April 3, 2013 at 8:18pm
*WE NEED A DEDICATED CREW TO HELP SET UP & BREAK DOWN THE BOOTH BEFORE AND AFTER THE FEST.  Everything HAS to be removed at the end of the night, even the kegs!  We'll need trucks to stores these in, park in a garage, or take home?  Maybe someone who isn't attending the conference?


Comment by Jeffrey Lewis on March 20, 2013 at 5:39am

I'm curious: what's the configuration?  Are we going to have 4 past, present, and future in a squared off  'U' shape (devoting two on each side for the evolution idea) or two sides, one p,p, and f and the other the evolution or is there a straight line, or something else?

Comment by Natalie DeChico on March 20, 2013 at 12:56am
We have a draft system being built for us. 12 taps.
Comment by Bill Burton on February 21, 2013 at 11:46am

 Idea tap log. Use large diameter pvc pipe for the tower build and paint wood grain on it.   (hiding all lines within, party taps hanging out as short branches. 0ne keg approx, wt 50 lbs full. 50 kegs = 2500 lbs not including ice or beer box materials. How many kegs will be tapped at 1time ?????  

Comment by Dave Drass on February 20, 2013 at 3:11pm

I have an extra 2 tap tower, 2 CO2 tanks, and 1 regulator that we can use for dispensing.  The tower isn't mounted to anything right now, but we can build a box or some other contraption to use at the booth.

Comment by Bill Burton on February 17, 2013 at 12:06pm

    I can Fabricate the booth, got serious plan. Three elements for the open concept design, expandable, easy assembly n disambbly, transportable (pick up truck} , reusable, and "Green". The ALEiens will be able to repurpose the booth for any event. Will bring this to the table @ the meeting.

   Jim Grace  (ALEiens Aritist)  will be painting some different portraits. Maytag/Franklin/Jackson. I will bring samples of his work to the meeting. He is unable  to attend (working). 

Comment by Jeffrey Lewis on February 16, 2013 at 3:31pm

It's great people are finally getting more involved but isn't it wise at this point we put someone in charge of organizing the different aspects of the NHC?  The aspects or topics or whatever you want to call them are: the beer, the food, the booth, and the draft system.  Making suggestions is great but need to get better organized.

Comment by Michael Ryan Lawrence on February 13, 2013 at 12:53pm

I'm gonna reach out to the pretzel dude. If we get enough of them we'll be ahead of a lot of booths. Of course if we took a collection up at a meeting or people brought some cheeses we'd be golden.

Comment by Natalie DeChico on February 12, 2013 at 8:29pm

No deep frying... it is an indoor event. No cooking is allowed. We did not request electricity to the booth for any TVs or lights either. Cold food would be best. We don't have a ALEiens budget so BYOFood would probably be best. Bring your own pretzels, cookies, crackers, jams, cheese is great but expensive. Synders Pretzels would be great Mike!!!

Comment by Bill Burton on February 12, 2013 at 3:18pm

 Beer pairing with finger/toothpicks foods. Serving Small Portions like cheese n crackers, pretzels, n Beer Snacks is cool. R there tailgating lots outside 4 barbecuing / deep frying ?

Deep Frying Would Be A   Gigantic>>>>>>>>>>>>>>>> WOW FACTOR .  on site hot anything AND everything !

Batter Coated What Ever  Twinkies/snicker bars /oreos/ girl scout cookies/corn dogs even Whole Turkeys,  I'm Hungry,,,,,,,,,,,:),,,,,,,,,,, LOL  Hope This Helps  Think Sponsers

Comment by Michael Ryan Lawrence on February 11, 2013 at 10:56pm

I might have an idea about pretzels. I met the rep for Synder Pretzels at the Beer and Pretzel pairing Bill Covaleski hosted at GABF.. we exchanged cards.. I wonder if I could get those "fun size" pretzel packs as a cross promotion jawn with ALEiens and Synders of Hanover.. a PA pretzel maker?

I could pitch it to them as "look at all these non Pennsylvanians that you could get to try your awesome pretzels.. what an opportunity.. you should give us some and we'll proudly distribute them all night long during club night :)

Comment by Michael Ryan Lawrence on January 19, 2013 at 1:51am

I like the idea about cold food. Makes life easier and we can focus on beer. Considering my company logo is a pretzel.. you know I'm on board with those. Plus various pretzels are not only very Philly.. and Beer friendly.. but they're cheap.

Breads with cheeses and jams sound smart too. Maybe we can do like grade school and have everyone who comes to the "party" bring one thing. We'd have more than enough if that were the case.

Comment by Natalie DeChico on January 15, 2013 at 10:31pm


Cold food, nothing that needs to be reheated.  Jelly, jam, crackers, bread, cheese, meat, cookies, pretzels, spent grain cookies/bread.  I can make cookies!  If a few people each bring a few loaves of crusty bread each, others bring 1 cheese or jam, should be plenty.  We don't HAVE to feed anyone, but it would be cool to offer something.  And don't forget food for yourself.  Will be a long night.





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