GENERAL CLUB NIGHT INFORMATION:
CLUB NIGHT BEGINS AT 8:00PM ON FRIDAY NIGHT WITH SET UP AT 5:00PM.
Plan your booth set up so that you’ll be able to finish within this timeframe and remember to give yourself time to grab some dinner. We suggest you “stage” your booth supplies outside the Grand Ballroom so that you can run in and start setting up as soon as possible.
TEAR DOWN & CLEAN UP:
Club night ends at 11:30 PM on Friday. We know there will be a desire to run and drink beer in the hospitality suite, but PLEASE stay to clean up, take down and move out your entire booth when Club Night ends. It’s helpful to sign up a specific group of club members to be in charge of this. Now is a good time to organize a team who will be in charge of tear-down and in whose room the booth leftovers will be stored. We all need to be responsible for our booth’s deconstruction. All booth parts must be taken away by the club members who brought them in.
The AHA has set up a labeling system for kegs so that the cellar crew knows where and when to deliver your kegs. We will update everyone on this detail as we get closer to the event.
Store bottles in your cooler in your room so that you can regulate the ice needed. Only kegs will be stored by the cellar crew.
Remember it’s not easy to just run to the store if you’ve forgotten something. Bring a tool box with any items you may need for kegs, jockey box set-up, booth decorations, etc. Along with booth decorations you should consider a sign advertising the name & town/state of your club and an easy to read list of the beers/meads you’ll be serving. Consider that people waiting in line for your beer will cover up any signs that are lower than body height. You may find it helpful to make out a list of items to bring, such as, kegs, bottles, bottle opener, jockey box, hoses, gas, hand-truck, beer list, markers, snacks, snack serving needs, sanitizer, drip tray, water, duct tape, hedgehog, tools, regulators, replacement parts, wrenches, towels for spillage, etc.
Approximately 10' x10'
*WE NEED A DEDICATED CREW TO HELP SET UP & BREAK DOWN THE BOOTH BEFORE AND AFTER THE FEST. Everything HAS to be removed at the end of the night, even the kegs! We'll need trucks to stores these in, park in a garage, or take home? Maybe someone who isn't attending the conference?